Business Analysis and Reporting Specialist

Permanent employee, Full or part-time · Vienna

Job position and department´s overview

The Business Analysis and Reporting Specialist plays a crucial role in enhancing the decision-making processes within Modul University by collecting, analyzing, and interpreting data. The role involves providing insights through advanced reporting, ensuring compliance with institutional and governmental requirements, and supporting strategic planning and operational improvements.

The Business Analyst and Reporting Specialist position is assigned to the University Board Office, with priorities specified by the University Board members.

Your responsibilities

Data Collection and Analysis

Gather and manage institutional data from various sources (e.g., student records, financial systems, HR databases).
Perform qualitative and quantitative analyses to identify trends, patterns, and insights.
Utilize data analysis and visualization tools such as the Campus Information System, Excel, Power BI or similar platforms.

Reporting

Create detailed reports and dashboards within the Campus Information System, tailored to different stakeholders, including leadership, academic departments, and external partners.
Ensure compliance with Austrian and EU reporting standards (e.g., GDPR, statistical reporting).
Prepare and submit mandatory reports to national and international education authorities.

Process Improvement and Documentation

Collaborate with Modul University teams to streamline data collection and reporting processes.
Develop detailed process maps, workflows, and system diagrams to depict current and future state processes and data generated in each step.
Identify gaps in current reporting systems and propose solutions to improve efficiency and accuracy.
Act as a liaison between academic, administrative, and technical teams to address data-related challenges.
Assist in the evaluation and implementation of software solutions.

Policy and Compliance

Stay informed about relevant policies, guidelines, and best practices for academic institutions in Austria and within the EU
Ensure that all activities align with institutional and strategic goals and legal requirements.

Your profile

Qualifications and Experience

Bachelor’s degree in Business Administration, Data Science, Statistics, Information Systems, or a related field. A Master’s degree is a plus
Certification in data analysis or business intelligence (e.g., Microsoft Power BI, Tableau, or similar) is a plus
Experience in business analysis, data reporting, or a similar role, preferably in an academic or public sector setting
Proven track record of managing data and creating actionable insights
Familiarity with the Austrian education system and regulatory frameworks is a definitive plus

Technical and Analytical Skills:

Familiarity with data analysis tools (e.g., SQL, Python, R) and visualization software as well as database management systems
Familiarity with process mapping tools (e.g., Visio, Lucidchart) and with project management tools like Monday.com, Trello, or Microsoft Project
Strong problem-solving and critical-thinking capabilities
Ability to interpret complex datasets and provide clear, actionable insights
Knowledge of automation tools such as RPA (e.g., UiPath, Blue Prism) is considered as an asset

Communication Skills:

Excellent written and verbal communication skills in both English and German
Ability to present data in a user-friendly and visually appealing format

Why join us?

Full-time position based in Vienna, Austria (Part-Time open for discussion)
Hybrid working model with some flexibility for remote work
Competitive salary aligned with institutional pay scales and experience level with a base salary starting from 3000 EUR gross (full time)

Further information

The position is open until filled.

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About us

Modul University Vienna is an international private university and offers cutting-edge education at BBA, BSc, MSc, MBA and PhD levels. Students and staff come from over 70 countries around the world, providing for a multicultural and diverse work environment.

As an employer, Modul University Vienna offers:

Opportunities to work from home
Flexible working hours
International and dynamic team
Personal and professional development
Independent working environment
Public transport ticket

Modul University Vienna is an equal opportunity employer with a strong commitment to equality and diversity that does not discriminate on the basis of, among other factors, age, color, disability, ethnicity, gender or gender expression, national origin, race, sexual orientation, or social class. We especially encourage women and people who belong minority groups to apply and welcome all applications that can contribute to a diverse working culture.

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We are looking forward to YOUR application!

Thank you for your interest in working at Modul University Vienna!

Please fill out the following application form and submit it, so we can then review your applications.

Should you have difficulties with the upload of your data, please send an email to positions@modul.ac.at.