Student and Mentoring Services Coordinator (all genders) Full-time (40 h/w) in Vienna, Austria

Temporary, Full-time · Vienna

Job position and department´s overview

Modul University Vienna is an international private university and offers cutting-edge education at BBA, BSc, MSc, MBA and PhD levels. Students and staff come from over 70 countries around the world, providing for a multicultural and diverse work environment.

Your responsibilities

Plan, coordinate, and deliver large-scale, student-focused events, such as Orientation Week, International Day, Student Clubs Fair, Study Trips, as well as scholarship program initiatives and other development-related projects.
Oversee and manage the student club system and mentoring service, including the creation of regular performance and participation reports.
Develop, maintain, and optimize a comprehensive and coherent student database for effective administration and decision-making.
Manage communication channels (e.g., newsletters, social media), create visually appealing basic promotional materials aligned with branding standards to engage students, scholarship recipients, and corporate partners effectively.
Support students through mentoring and event coordination.
Support scholarship program administration, maintain and expand partner and alumni databases, and foster stakeholder relationships to enhance student satisfaction and enrollment growth.
Collaborate closely with and actively contribute to the initiatives and daily operations of the International Relations & Student Services Office
Support and contribute to the successful delivery of major university events, including the Modul Business Championship, Summer Schools, and Startup Nights.
Oversee and execute administrative tasks within the Student Services Center (SSC), ensuring efficient operations and compliance with university procedures.

Your profile

Ideally a minimum of 1 year full-time relevant work experience, preferably in student engagement or HR services.
Strong organizational skills, proven ability to work independently, prioritize tasks and multitask
Effective planning and time management skills
Excellent verbal and written communication skills in English and German (optional).
IT affinity and excellent knowledge of MS office, especially Excel and Outlook
Valid work permit in Austria.

Why join us?

Independent working style with high personal responsibility
An international and dynamic work environment
Modern office space on the top of Kahlenberg in Vienna with the ability to work from home
Opportunity to take courses and further your education at Modul University and take part in conferences and professional workshops
A gross monthly salary of EUR 2,400 paid out 14 times per year with potential additional remuneration based on qualifications and experience.

Further information

We offer a fixed-term employment contract for one year which can be extended subject to the mutual satisfaction of the parties. The position can be filled from September 1, 2025.
Please submit your application to Personio, including cover letter and curriculum vitae, with your availability, i.e., earliest start date, and salary expectations (in English). For any questions, please contact positions@modul.ac.at.

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About us

As an employer, Modul University Vienna offers:

Opportunities to work from home
Flexible working hours
International and dynamic team
Personal and professional development
Independent working environment
Public transport ticket

Modul University Vienna is an equal opportunity employer with a strong commitment to equality and diversity that does not discriminate on the basis of, among other factors, age, color, disability, ethnicity, gender or gender expression, national origin, race, sexual orientation, or social class. We especially encourage women and people who belong minority groups to apply and welcome all applications that can contribute to a diverse working culture.

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We are looking forward to YOUR application!

Thank you for your interest in working at Modul University Vienna!

Please fill out the following application form and submit it, so we can then review your applications.

Should you have difficulties with the upload of your data, please send an email to positions@modul.ac.at.