International Academic Collaborations Officer (all genders) Full-time (40 h/w) in Vienna, Austria

Temporary, Full-time · Vienna

Job position and department´s overview

Modul University Vienna is an international private university and offers cutting-edge education at BBA, BSc, MSc, MBA and PhD levels. Students and staff come from over 70 countries around the world, providing a multicultural and diverse work environment.

The University Board and the International Relations and Student Services Team at Modul University Vienna are looking for an

International Academic Collaborations Officer (all genders)
Full-time (40 h/w) in Vienna, Austria

who proactively discovers collaboration opportunities and in alignment with senior management, reaches out to academic institutions as well as research institutes to build relationships for student exchanges as well as other forms of academic collaborations. Discovers opportunities to engage in joint research projects, assists with conceptualizing and planning international events, assists with related administration (drafts agreements, acts as content lead for events, collaborates with the event and marketing teams to implement events). Assist with tracking and managing related budgets. Supports the university’s management with strategic projects related to internationalisation and potentially other areas projects fitting with the candidate’s profile.

CORE TASKS

Proactively discover, build, and maintain partnerships with academic institutions and research institutes
Discover opportunities to engage in joint research projects
Assist with conceptualizing and planning international events
Act as content lead for events in collaboration with academic staff
Track and manage related budgets
Depending on the competencies, contribute to / manage projects of strategic interest in the area of internationalisation and potentially other related areas

Your responsibilities

Enlarge the university’s international academic network by leveraging and expanding existing connections as well as forge new partnerships
In alignment with senior management, negotiate and facilitate the setting up of international partnership agreements to support academic and research initiatives
Inform academic administration about existing and emerging opportunities to be promoted to students and staff
Serve as primary contact for academic institutions as well as research institutes interested in engaging with the university
Develop itineraries and manage logistics for inbound and outbound visits and delegations, with attention to protocol and appropriate intercultural practices
Serve as contact for inbound international visitors, interact with and accompany visitors before, during, and after their visit
Evaluates existing partnerships, minimally on an annual basis, and recommends changes, expansions or discontinuation of agreements as appropriate
Act as content lead in collaboration with academic staff for events, and collaborate with the event and marketing teams to implement events
Manage related budgets and specific projects in collaboration with senior management and colleagues involved

Your profile

Experience in the academic / university environment, experience
Experience with working on international collaborations / projects involving multiple stakeholders
Proven experience in the field of project coordination / project management
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Excellent verbal and written communication skills in English (preferably native)
Proven ability to work independently, prioritize tasks and multitask
Proactive, agile and engaged attitude
Interpersonal and intercultural skills
Valid work permit in Austria

Why join us?

A challenging and varied job at an expanding international private university
Independent working style with high personal responsibility
An international and dynamic work environment
Flexi-time agreement, leaving room for home office space work
Opportunity to further your education at Modul University
EUR 3,000 (for 40 hours) paid out 14 times per year with additional remuneration based on qualifications and experience
Starting date: preferably by September 1, 2025. The position is open until filled

Further information

Please submit your application via Personio, including cover letter and curriculum vitae, with your availability, i.e., earliest start date, and salary expectations (in English).

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About us

As an employer, Modul University Vienna offers:

Opportunities to work from home
Flexible working hours
International and dynamic team
Personal and professional development
Independent working environment
Public transport ticket

Modul University Vienna is an equal opportunity employer with a strong commitment to equality and diversity that does not discriminate on the basis of, among other factors, age, color, disability, ethnicity, gender or gender expression, national origin, race, sexual orientation, or social class. We especially encourage women and people who belong minority groups to apply and welcome all applications that can contribute to a diverse working culture.

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We are looking forward to YOUR application!

Thank you for your interest in working at Modul University Vienna!

Please fill out the following application form and submit it, so we can then review your applications.

Should you have difficulties with the upload of your data, please send an email to positions@modul.ac.at.